GHS BAND BOOSTER MEETING 5/13/2013

Minutes taken by Cindy Mason

Meeting was opened at 7:05.  Minutes from prior meeting were approved.

Band Director Report:

The Band Awards and Senior Recognition will be held on Friday 5/24 at 7:00.  We have 36 seniors graduating!

Graduation is on June 1, 2012.  Friday 5/31 is the first early release day.  There will be a full band practice on that Friday from 1:45 until 2:45 to rehearse the music for graduation.    The trailer will be loaded after practice. 

The underclassmen need to be at the school at 8:00 am sharp.  Please dress nice for the ceremony (Sunday best).  Students will be transported by bus to the O’Connell Center and will arrive at 9:00 am.

Seniors need to be at the O’Connell Center no later than 9:00 am to check in.  They must meet Pirzer at 9:15 am for warm up.  Be aware that parking will be an issue.

Graduation starts at 10:00 am and the students should be back to the band room by 12:00 noon.

Band Camp 1 is June 10^th – 13^th from 4:00 pm until 9:00 pm.

Band Camp 2 is August 3^rd  and August 5^th – 9^th from 9:00 am until 9:00 pm

There are 5 home football games scheduled:  9/5, 9/13, 10/11, 10/24 and 11/7.

We will be doing 4 competitions this year:  10/12 – Showcase @ Santa Fe High School; 10/19 – West Port, 10/26 FBA Districts @ Williston High School and State will be on 11/23 at Tropicana Field.

The practice times for the Pit, Battery, and Guard (P/B/G) on Tuesdays and the Full Marching Band (FMB) on Thursdays have been changed to 5:00 pm until 8:00 pm. (instead of 5:30pm to 8:30pm as it has been in previous years). 

The Indoor Percussion and Guard competition dates are not available yet.

• The Daytona trip is this weekend (5/17-19).  All the students going to Daytona were given an itinerary and a flyer containing information on what is allowed and what is NOT allowed on the trip.  Please read the information and go over it with your student.  The information was discussed in class.  We have 78 students going on the trip.
• Please check your students’ luggage/bags before bringing them to the school.  Please label all bags.   Please do not bring shaving cream or Red Bull.  The bags will be left in the band room in a designated area and will not be allowed to be opened by the student until it is time to have his/her bag checked by a parent/chaperone.  All prescription medications will be written down by the chaperone.  Student will keep their medications with them.  If bringing over the counter medication (ibuprofen, etc), please make sure it is in a sealed (new) container.  All bags will go directly to the trailer after being checked.
• Students are allowed to bring Xbox, Playstation 2 and other electronics.  They are responsible for these items.  Bring at your own risk!
• Please send money for meals (2 Breakfasts – 2 Lunches – 2 Dinners).  There is a restaurant at the hotel.  The students may bring breakfast type food for both mornings and lunch on Saturday.  Students are allowed to bring a cooler with drinks and cold items.  All drinks must be in sealed containers.  No glass please.  Most students try to coordinate what they are bringing in food/drink items with their roommates.
• Friday we will be having dinner at the Food Court at the Volusia Mall.  Saturday we will be going to the Daytona Beach Boardwalk for dinner, where the students will have a variety of restaurants to choose from. We will stop on our way back to Gainesville for lunch on Sunday at the Volusia Mall.
• The buses will be back on Sunday at 3:00 PM.  Parents need to be at GHS at that time to pick up their student.  DO NOT BE LATE!
• Chaperones are needed to ride on bus 2.  Please let Pirzer know if you are able to do this a.s.a.p.
• Drivers need to meet at the Volusia Mall to help chaperone the students.
• Chaperones will be given a schedule with their duties when we arrive in Daytona.

Volunteer Coordinator Report:

Frank Mason will be sending out an email to parents regarding volunteering at Band Camp 1.

Treasurer Report:

We have $3500 in the bank.  The money from Gator Nationals has not come in yet.  We still have other expenses to be paid.

Fundraising Report:

• The Spring Concert Basket fundraiser went very well.  Thank you to all who donated and participated.  We raised $909.
• The Zaxby’s Family night that was held on 4/22 went well also.  We raised $212.  We will be doing a Family night in at the Main Street Zaxby’s again in June and July.  An email will be sent with the final details.
• A report on our H R Block tax program was also given.  The band received a check for 800 dollars.
• We will be hosting a Family Night at Texas Roadhouse this month.  An email will go out, as soon as the date is finalized.
• The Domino’s Pizza Cards are still available.  The cost is $10 and $9 goes to fairshare.  Please see Mr. Pirzer if you are interested.
• Cindy Mason is still collecting aluminum cans. We have made $30 so far and have collected more cans to be cashed in.  If you have any to donate, please contact her at suncyn@cox.net.
• We will be holding “Hat Drop” Fundraisers over the summer at various stores around Gainesville.  Each section will be asked to set up tables at local businesses (Publix, etc) to ask for donations for the band.  Details will be given to our new section leaders, captains and Drum Majors.

Uniform Report:

Thank you Sharon Sailor for volunteering to be the uniform co-chair and work with Susie Hummel. 

Hospitality:

• Awards night and Senior Recognition will be held on Friday, May 24^th at 7:00 pm.  Lea Musselwhite is looking for volunteers to help put together the senior gifts after school on Wednesday 5/15 and Thursday 5/16 (if needed) at 3:30 pm.  She has also asked for donations of candy and small items to go in the senior gift bags.  (36 seniors)
• Lea has purchased 4 purple linen table cloths to be used for any band functions.    If anyone needs to use them, please contact her at lea_musselwhite@casjax.com

Other:

Board Nominations:

Frank Mason reported that the Board met two months ago and discussed potential board members and officers.  The By Laws allow for 9 members and board recommended the flowing slate of Board members:

• President – Lea Musselwhite
• Vice President – Julie Tricky
• Secretary – Amy Wagner
• Treasurer – Susie Hummel
• Co-Treasurer – Marlene Thomas
• Bill Pirzer
• Mary Ann Sickon
• Frank Mason
• Amy Palmer

Frank Mason called for a vote and the slate was approved unanimously.

The meeting was adjourned.

Band Booster Meeting Minutes - 4/8/13

Meeting began at 7:03  PM.

President’s Report

Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

Band Director Update

• Congratulations to Guard state champions – 1^st championship won by the guard in a very long time (early 90s).  Very proud.  12 will be returning to the program.
• Indoor drumline – finished 11^th in their class in state championships.  But, they improved tremendously since the beginning of the season.
• State -  11 events, 8 superiors (4 of those distinguished), and 3 excellents. 
• Daytona Beach Trip - Friday, 5/17 – Sunday, 5/19.  Anyone interested needs to sign up ASAP.  Students must have fair share paid and then must pay for trip in order to go.  Highly encourage parents to go. Cost is $125 per student and $125 per parent.  Need to have at least 10 parents.  See Mr. Pirzer if you are interested.
• Dallas Brass – only about 2.5 weeks ago.  Less than 100 (of 900) tickets remaining.  Running an ad in Sunday’s Gainesville Sun, and will go on the SBAC website.  It will sell out.
• Need a handful of volunteers to guard the doors to ensure people don’t come in without a ticket.  Susie, Marlene, and Carolyn will take tickets.  Need a few bouncers (5).
• Need 2 people that will be willing to sit at intermission and afterwards to sell Dallas Brass merchandise (for Dallas Brass).
• Nadine is working on getting food, etc. for Dallas Brass – email went out for people to sign up.  Almost everything has since been covered, but take a look at the list to see if anything is left.  Texas Roadhouse is also going to help out with the Dallas Brass members.
• Spring concert 4/30, starting at 6:30 pm (instead of 7pm) due to performance by superior solo and ensemble performers, indoor guard and drumline performance, and so forth.
• Band awards night – May 5/24, takes approximately 2 hours – cake and punch afterward.  Fair share needs to be paid to receive awards.  See Susie for any updates on balances. 
• Section leader auditions and color guard auditions 5/6 – 5/10
• Graduation – Saturday, 6/1 – meet here at 8am, ceremony starts at 10am
• Band Camp 1 – June 10-16

Treasurer’s report  - Susie Hummel

• Bank balance:  $1,303.09
• Outstanding Fair Share:  $15,755.95 – Updated list was put on Mr. Pirzer’s door at end of booster meeting.  Please contact Susie Hummel (thehummels@bellsouth.net) if you have any questions.
• Upcoming Expenses:  Buses to Daytona
• Outstanding Expenses:
• Bus Bills - $3,000 (from the fall = football games, competitions)
• Neff - $3,000
• Also, awards need to be ordered and there will be the final staff checks for the indoor staff.

Fair Share

Some thoughts to improve the situation for future years –

• Carpool to Showcase? Can we get 30 parents to bring students?
• We can go and get Commercial Driver Licenses and go pick up busses and drive  ourselves, and just pay mileage.  Mr. P is considering doing this.
• Silent Auctions – virtual and actual.
• Donors Choose – www.donorschoose.org
• Mr. Pirzer and others will research each of these and see what can be done.
• Transportation costs are killing us – very expensive to get the band where it needs to go.
• Discussed several different options, which Mr. Pirzer will take under consideration.

Fundraising-  Cindy Mason

• Spring Concert baskets – communication went out already.  Items were suggested by marching band section, but feel free to send other things.  Everything due by April 24^th.  Need to beat Oak View (Lori Pirzer’s school), who had 54 baskets at their holiday concert.
• Family night at Zaxby’s on 4/22 – see flyer.  Only the Main St. location – NOTE, NOT 43^rd STREET!  Monday night has a good meal deal.
• Dominos pizza cards still available – Send handout for this!  Pay $10, $9 goes to fair share.
• Cans are still being collected for recycle.
• Tax program – 32 GHS-related people have had (or signed up to have) taxes done through the H&R Block program.  Approximately $640 will get donated to GHS Band as a result.

Uniforms – Susie Hummel

No Report

Hospitality – Lea Musselwhite

Lea has the materials to make the items for senior night - 5/24.  Anyone that wants to assist putting things together after 4:30pm on May 13, it would be appreciated.

Next meeting:  May 13, 2013

Meeting adjourned approximately 8:15 pm.

Band Booster Meeting Minutes - March 11, 2013

Meeting began at 7:03  PM.

President’s Report

Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

GatorNationals

• Weekend of 3/16 and 3/17 – all volunteer slots have been filled.
• First and foremost, all volunteers need to pay attention.  All need to stay on their feet, not sitting or laying down.
• Handouts will go out tomorrow (Tuesday) to those who are participating, but here are some highlights:
• Entrance at Gate C for volunteers is the only one that will be open in the morning.
• Need to be at the meeting area at 5am.
• Only drink Coke products.
• Don’t leave an assigned area before officially released.
• Don’t talk to, or reach out to, drivers in the cars coming in for parking.
• Will be finished right around noon.
• See handout.

Band Director Update

• Thursday, 3/14 - FBA District Concert Festival – 7pm Concert Band, 8:30pm Symphonic band at Eastside.  Students will travel there and back on the buses.  Free and open to the public.  Wear purple.  See attached itinerary.  Should be back by 10:15. See handout.

• Saturday, 3/16 - Both Indoor Drumline and Color Guard - Fleming Island.  See attached drumline itinerary. See handout.

• Saturday, 3/23 - Color Guard performs at Fletcher HS
• Saturday, 3/23 March of Dimes – morning performance at annual walk.  More details to follow – participating students get 12 volunteer hours.
• Monday, 3/25 – State Solo and ensemble performances for those individual students who made superior ratings – Westport High School in Ocala.  This is during spring break.  Have 12 people going – they received their times today.
• Friday, 4/5 and Saturday, 4/6 Indoor state competition– Ocean Center in Daytona Beach
• Color guard – Friday, 4/5
• Indoor – Saturday, 4/6

• Thursday, 5/2 - State concert Festival at USF, Tampa. In order for the bands to go, they must earn superior ratings at the FBA District Concert Festival
• Friday, 5/17 – Sunday, 5/19 – Daytonal Beach Trip. See handout.

Next Year competition dates:  Tentative - Same as reported last booster meeting.

• 10/12 Showcase– Gators at LSU
• 10/19 Westport (Ocala) – Gators at Miss
• 10/26 FBA Districts Columbia (tentative location) – no Gator game
• 11/9 North Marion – Gators playing Vanderbilt – homecoming
• 11/23 State Competition

GHS will probably remain as 4a, but not sure.

As was communicated at last booster meeting, haven’t finalized GHS football schedule yet.  Football team moved up to 7a from 6a, and will have a new coach.

Website has been revamped, everything has been updated.

Dallas Brass Tickets

Less than 200 tickets (of 900) remain available.  We haven’t really gone public yet.  Probably won’t have to.  Doubt there will be any tickets available to sell at the door.

Treasurer’s report  - Susie Hummel

• $4200 current balance
• $2150 balance after indoor guard uniforms and staff payment
• Still need to pay indoor drumline staff, and expenses associated with state concert festival.
• $10,000 remains due from students owing fair share.  Updated balances are posted on Mr. Pirzer’s door.

Fundraising-  Cindy Mason

• Dominos pizza cards still available
• Cans are still being collected for recycle.
• Tax program – 17 GHS-related people have had (or signed up to have) taxes done through the H&R Block program.  Approximately $300 will get donated to GHS Band as a result.
• Orange and Blue game – 4/6 will need concession workers.  This will be a great opportunity to get $$ for Daytona trip.  Note that the state championships for indoor will be on that day, so they will not be able to participate.  Lea M. will let us know more when the person who owns the concession lets her know how many volunteers are needed.

Uniforms - Susie Hummel

No Report

Hospitality – Lea Musselwhite

No Report

Band Booster Business

Secretary, President, Volunteer Coordinator, and an apprentice Treasurer spot are open for next year’s band booster positions.  If you are interested, please contact Frank Mason or Mr. Pirzer in order to be considered for the slate, which will be presented to and voted on at the May band booster meeting.

Next meeting:  April 8, 2013

Meeting adjourned approximately 7:40pm.

Band Booster Meeting Minutes - 02/11/2013

Meeting began at 7:02  PM.

President’s Report
Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

Band Director Update

• Wednesday, 2/13 – drum major auditions - 3pm in band room.  Probably will not announce the new drum majors until next week.
• Friday, 2/22 - Solo and ensemble - Preliminary times have already been given to all who are participating, and has been no indication at this point that those times have changed.
• Thursday, 2/28 - Pre (district) festival concert - 7pm in GHS auditorium.  Will have guest judges.
• Thursday, 3/14 - FBA District Concert Festival – 7pm Concert Band, 9pm Symphonic band at Eastside.  Students will travel there and back on the buses. 
• Saturday, 3/9 - Indoor drumline performance– Nease High School
• Saturday, 3/16 - Both Indoor Drumline and Color Guard - Fleming Island
• Saturday, 3/23 - Color Guard performs at Fletcher HS
• Saturday, 3/23 March of Dimes – morning performance at annual walk.  More details to follow – participating students get 12 volunteer hours.

The remaining dates were not discussed at this meeting but I pulled them off of last month’s minutes to keep everyone aware:

• Monday, 3/25 – State Solo and ensemble performances for those individual students who made superior ratings – Westport High School in Ocala.  This is during spring break
• Thursday, 5/2 - State concert Festival at USF, Tampa. In order for the bands to go, they must earn superior ratings at the FBA District Concert Festival
• Indoor state competition– Ocean Center in Daytona Beach
• Color guard – Friday, 4/5
• Indoor – Saturday, 4/6

Next Year competition dates:  Tentative

• 10/12 Showcase– Gators at LSU
• 10/19 Westport (Ocala) – Gators at Miss
• 10/26 FBA Districts Columbia (tentative location) – no Gator game
• 11/9 North Marion – Gators playing Vanderbilt – homecoming
• 11/23 State Competition
• GHS will probably remain as 4a, but not sure.

Haven’t finalized GHS football schedule yet.  Football team moved up to 7a from 6a, and will have a new coach.

First concert for symphonic and concert band – 7pm, 2/28, at GHS

ALL students, regardless of what band they are in, must have a white tuxedo shirt.  Please try on before the day of the concert and make sure it fits properly.

• Concert band – all must wear black dress pants, shoes, socks
• Symphonic band - boys – must wear black pants, will be fitted for concert jacket provided by the band, and must wear black shoes and socks
• Symphonic girls – will be fitted for concert skirt provided by band, and must wear black shoes and socks

Mens Wearhouse by Toys R Us has tuxedo shirts for $20

Dallas Brass Tickets

Don’t wait to get your tickets as the event will likely sell out.

Dallas Brass will perform at GHS on April 26^th. GHS students and families may pre-purchase tickets for $9 (see handout).  Need to receive payment and orders by February 28 to receive discounted rate.  Everyone (including students and parents) will need to purchase a ticket to come to the concert except for members of the symphonic band, who will be performing with the Dallas Brass.  We are expecting a sell-out before the night of the concert.  Tickets at the door will be $15 if there are any available.  Please don’t wait.  Get these in as soon as possible.  Make checks out to GHS band boosters.  Check or cash.  Once we go out to general public, tickets will be $10 each, and a PayPal option will be available on the website, but there will be  $2 service charge.

Starting March 1^st, we will have a new GHS band website and we will be able to use PayPal for fair share, among other things.  Mr. Pirzer will let us know when that site is ready and the web address will be communicated at that time.

Treasurer’s report  - Susie Hummel

$2,914.20 – bank balance, still have approximately $20,000 in fair share outstanding.

Known upcoming expenses:

$1000 indoor drumline uniforms

$750 indoor drumline staff

$1,164.20 – ending balance after expenses

Fundraising-  Cindy Mason

Only fundraiser right now is Domino’s (see attachment).

H & R Block Fundraiser (see attachment).

Gatornationals –

Weekend of 3/16 and 3/17

Need 40 people – 8 students, the rest parents or other family members.  Each person earns $50 per day to go towards fair share. First 40 people who sign up on the list get the opportunity to work.  Once you are done parking cars, you can go in and watch.

Indoor drumline has a performance on 3/16, so they will not be able to participate on that day.

Sign up list to go up end of this week in the band room

Volunteers must be middle school aged and older.

Uniform Report – Susie Hummel

Almost done fitting symphonic uniforms.

Marching Band Uniforms need to be cleaned before putting them up in storage for this school year.

Hospitality – Lea Musselwhite

Will be meeting with Mr. Pirzer after this booster meeting.  More info to come.

Next meeting:  March 11, 2013

Meeting adjourned approximately 7:20pm.

Band Booster Meeting Minutes 1/14/13

Meeting called to order at 7:05 PM

President’s Report

Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

Band Director Update

 Dallas Brass will perform at GHS on April 26^th. GHS students and families may pre-purchase tickets for $9 (see handout).  Need to receive payment and orders by February 28.  Everyone (including students and parents) will need to purchase a ticket to come to the concert except for members of the symphonic band, who will be performing with the Dallas Brass.  We are expecting a sell-out before the night of the concert.  Tickets at the door will be $15 if there are any available.  Please don’t wait.  Get these in as soon as possible.  Make checks out to GHS band boosters.  Check or cash.  Once we go out to general public, tickets will be $10 each, and a PayPal option will be available on the website, but there will be  $2 service charge.

Important dates for 2013-2014

See Handout.

Daytona Trip – dates are 5/17/13 to 5/19/13.  Cost is $125 per student.  All fees (fair share, equipment rental, etc. must be paid by Feb 28 in order to be eligible to go on the trip.)   The $125 Daytona fee is not due until mid April, however.

Indoor drumline is taking place now.  Their first competition is 2/2/13.   The 1^st $75 installment of the indoor fee was due before Christmas, remaining $75 is due on 1/31/13.

Indoor color guard had premier show last Saturday, next show is 2/2/13.  Their fees are due now, as well.

All County Band meets Tuesday 1/15, Thursday 1/17, Wednesday 1/23 from 4-6pm, then all day 1/28, with the Concert is 1/29.

Pre (district) festival concert is 2/28, at 7pm, and the FBA District Concert Festival is 3/14, at Eastside.

Monday, 3/25 – state solo and ensemble performances for those individual students who made superior ratings – Westport High School in Ocala.  This is during spring break

5/2, State concert Festival at USF, Tampa. In order for the bands to go, they must earn superior ratings at the FBA District Concert Festival

Indoor state competition– Ocean Center in Daytona Beach

Color guard – Friday, 4/5

Indoor – Saturday, 4/6

Next Year competition dates:  Tentative

10/12 Showcase– Gators at LSU

10/19 Westport (Ocala) – Gators at Miss

10/26 Districts Columbia (tentative location) – no Gator game

11/9 North Marion – Gators playing Vanderbilt – homecoming

11/23 State Competition

GHS will probably remain as 4a

Haven’t finalized GHS football schedule yet.  Football team moved up to 7a from 6a.

1^st concert for symphonic and concert band – 7pm, 2/28, at GHS

ALL students, regardless of what band they are in, must have a white tuxedo shirt

Concert band – all must wear black dress pants, shoes, socks

Symphonic band - boys – must wear black pants, will be fitted for concert jacket provided by the band, and must wear black shoes and socks

Symphonic girls – will be fitted for concert skirt provided by band, and must wear black shoes and socks

Can get tuxedo shirts at a place in Creekside mall, Michael’s, Gentlemen’s Wearhouse.

Treasurer’s report  - Susie Hummel

Current balance $1400, last payment of fair share is due this month.

Made $1250 at the Christmas concert from fundraising activities.

Fundraising-  Cindy Mason

Not doing the cookie dough fundraiser anymore.  Instead, will do Krispy Kreme fundraiser – coupons cost $6, $3 goes to fair share.  More info on this fundraiser will come in a separate email.

Gatornationals – 3/16 and 3/17

Need 40 people – 8-10 students, the rest parents or other family members.  Each person earns $50 per day to go towards fair share. First 40 people who sign up on the list get the opportunity to work.  Once you are done parking cars, you can go in and watch.

Indoor drumline has a performance on 3/16, so they will not be able to participate on that day.

Note:  Fair share $$ can go to the Daytona trip once other required fair share is paid.

H&R Block fundraiser – if you are a first time H&R block customer, $20 will go to the band.

Uniform Report – Susie Hummel

Symphonic band needs to be fitted for jackets (boys) and skirts (girls), and marching band pants will need to be cleaned.  Will need to have the marching band uniforms for yearbook pictures.  Mr. Pirzer will communicate more about yearbook pictures and senior yearbook pictures as the time gets closer.

Hospitality – Ruth Dean

Senior gifts – Lea will get info and report for next meeting.

Next meeting:  February 11, 2013

Meeting adjourned approximately 7:40pm.

GHS Band Booster Meeting Minutes - 12/10/12

Meeting began at 7:10  PM.

President’s Report

Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

Band Director Update

Holiday Concert is this Thursday, 12/13/12, at 7pm.  Students need to be there at 6pm, in their travel uniforms.  Parents who want to help with setup – please arrive at the auditorium between 4:30pm and 5pm.

GHS Football State Championship game is this Saturday, and 53 students will be going to play in the stands.  Those students need to meet at GHS at 8am Saturday, and they will be taking a charter bus to the game, which is at the Citrus Bowl in Orlando.  The game begins at 1pm.  They will return around 7ish.  They will need to wear their travel uniforms, and they will wear their marching band uniforms during the game.  Please pack a lunch, but understand they will not be able to bring food into the stadium.  Food inside the stadium will likely be expensive.  Be sure to provide $$ if your student will be buying food.  Note:  These students will have a short practice this Friday from 3-4 pm.

Indoor Percussion and Guard – last practice before holiday break is this Tuesday, the 11^th.  Practice originally scheduled for 12/18/12 has been cancelled.   First performance is 1/12/13 for Guard, and 2/2/13 for Percussion.  Mr. Pirzer will put an updated calendar out after the holidays.  Percussion has 4 shows this season, Guard has 5.

All County Honor Band – 12 GHS students made this band, which is 4 or 5 more than made it last year.  Congrats to them!  Julie Bailes, Stephanie Hargrave, Kyle Nipper, Nathan Fisher, Rachel Brown, Chris Berry, Michael Dodge, Levi Riley, Megan Booth, Victoria Williamson, Michael Perez-Hill, and Ashton Mason.  The concert is on January 29^, 2013.

Daytona Trip – dates are 5/17/13 to 5/19/13.  Cost is $125 per student.

Treasurer’s report  - Susie Hummel

Bank account has approximately $1500.  Most bills have been paid.

If you have overpaid fair share and would like to apply it to your student’s $150 to participate in indoor drumline, please send an email to Mr. Pirzer or Susie Hummel stating that.

Fundraising-  Cindy Mason

There are a few sprays left over from the wreath fundraiser.   Will take $20 each with no credit to fair share.  These will be brought to the concert and made available for sale there, as well.

H&R Block will donate $20 to the band fund for every new client they serve that brings in the attached referral form.  Thanks, Anna Fisher, for bringing this to our band!

VP/ Volunteer Coordinator Report – Mike Grantham

No report.  Will need volunteers for Indoor Percussion/ Guard.  Will coordinate once it gets closer to the dates.

Uniform Report – Susie Hummel

Final wearing of marching band uniforms will be at State Championship game.  Given that there are only 53, students and a small number of parents can help with the final process.

Hospitality – Ruth Dean

No report.

Other business

Dallas Brass will be performing on April 26^th.   Susie Hummel, Mike Grantham, Carolyn Lukert, and Nadine Moretta will be working on the coordinating, advertising and marketing, and hospitality for this event.  More details, and perhaps the need for additional support, will be forthcoming after the new year.

Next meeting:  January 14, 2013

Meeting adjourned approximately 7:30 pm.

State Championship Football Game

Parents and Students,

If you have not heard yet, GHS won tonight and are headed off to the State Championship game next Saturday at 1:00 PM at the Citrus Bowl in Orlando.  We will be taking a pep band to the game.  I have selected a group of about 50 upperclassmen and they will be invited to play in the pep band.  What I need all Juniors, Seniors and drum line members to do is to check their calendar for December 15th and make sure they can go.  I will post my list of invitees in the band room on Monday.  We will not be needing a trailer as Mr. Shelnutt has told me that he will provide us with a charter bus.  All parents and underclassmen are encouraged to come to Orlando if they like, but they will need to pay the $12.00 admission into the game.  I have to submit a roster of students to the FHSAA so I am going to only submit the names of the students that we are taking on our bus.  Please understand that this game comes with a whole different set of rules for bands and I must follow them to the letter.  

I will have exact details as I receive them from our football people on Monday.

I hope to see everyone at the booster meeting Monday Night and at our concert on Thursday.

Have a good weekend,

Bill

Band Booster Meeting Minutes - 11/12/12

Meeting began at 7:05  PM.

President’s Report

Approved minutes from prior meeting.  Motion made and seconded.  All in attendance approved.

Band Director Update

• Thanks to all for everything that has been done to support the band.
• Don’t know what to expect for Saturday.  Very competitive class.  If we don’t make finals, we leave right after preliminaries.  In our class, there are 6 bands who have won state championships in last 2 years.
• On Friday, students need to be here at 7:45am.  Parent, please drive students to school and be patient with the whole bus process.  If students drive and are leaving their cars overnight, park on the upper end of Hurricane Lane.  Same with parents who want to leave their cars overnight. Do not park in the dirt lot.  Student car keys will be locked in Mr. Pirzer’s office so they don’t get lost in Tampa. Parents are welcomed to leave their car keys there, as well.
• Students need to be dressed in blue/ red shirts (preferably the sector shirts).  Price is now $5, so if you don’t have a sector shirt, now is the time to get one.
• For those parents riding the bus, please be here at 8am, as well, as you will be helping with the bag-checking process.
• If kids bring energy drinks, they will be thrown away.  All drinks must be in sealed containers.  No candy.
• All parents, please pack good food for your students and yourselves for Friday lunch.  We will not be stopping anywhere to eat on the way to the high school for afternoon practice.  We will be going to the mall for dinner.
• Saturday – you may want to pack lunch and dinner food for Saturday, as well.  We will be warming up 11:30, perform 12:26, and there will not be time for students to go into the Dome to get any kind of food before prelim performances.   
• We will not be leaving the Dome at all after we arrive – so you will need to provide $$$ for food (for after prelims and finals), or pack enough food for those meals.
• Student clothes – they need their practice uniform (with sector shirts, purple shirts, and shorts), mall clothes, sleeping clothes.  No need for multiple suitcases per student.
• Dr. Berry will be with us the whole time.  Also have parents who are nurses.  Students can handle their medication needs, but must let Dr. Berry know they have medication in the event of emergency.

All students received a multi-page handout with specifics for the competition trip.  Please ask your own child for it and read it.

Competition Parking

Only busses and trailers can park together.  All others must park in a designated spectator area.  Fees (CASH ONLY) are as follows:

• $10 parking
• $14 for prelims, under age 6 free.
• $20 for finals, under age 6 free.

 Awards for preliminaries will be around 1:15pm.

Go to www.floridabandtournament.com and click on Regional Events to see the complete preliminary schedule.

For Finals, the order is picked randomly.

2 different judging panels from prelims to finals.  Theoretically, the finals judges don’t know the scores and placement from preliminaries.

90% of judges have not seen any of these shows.

Thursday’s Rehearsal and Trailer Loading

• Thursday’s rehearsal is different than other Thursday’s – 4pm-7pm, then load trailers.  Trailers will be loaded in place, so no need for drivers to pull them out.
• Friday – We have to wait until busses clear before we can hook trailers up – around 8:30am.

Miscellaneous State Competition Info:

• At Tropicana, be sure to cheer in the beginning.  It was noticeably silent at north Marion.
• Don’t clap on the chant- it confuses the band.  Yell, hoot, and holler, just don’t clap.
• Everyone reiterated that the show is the fan favorite, and it has been a great experience creating and supporting everything that has to do with the show.  Students and parents have really pulled together, and students have shown great pride in their parents’ participation.
• Will get driving directions and any other specific instructions out mid-week, so be sure to check your email.  One piece of advanced notice – please be sure to leave early enough in the morning to get to the Dome on time.
• No videotaping allowed.  Professional videos will be available for order afterward. Takes a month or so to get the videos.

 Student Pictures

Students got their pictures last week, orders are due this Thursday.

Treasurer’s report  - Susie Hummel

Bank account has $1800, which will not cover all of our upcoming expenses.  Please pay fair share.

Fundraising-  Cindy Mason

• Susie H.  Picture buttons – Mr. Pirzer will have them in his office until Friday.  $10 for the first 2, then $5 for each individual one ordered.
• Wreaths – grossed $3,800, will make approx $1,000 to fair share accounts.  Holiday wreaths will come in week of 12/3.
• Domino’s pizza cards are $10 each - $9 goes to fair share – must pay in advance to get the cards.  These are only good at local Domino’s.
• Baskets for holiday concert – Will send out an email with additional details.
• Other ideas for holiday fundraising are welcomed.

Concession Report – Ruth Dean

Made $6,448 so far in concessions/ 37 people participated. We have grown to 6 stands.  A couple of families worked many games … Very impressive to see students and families working to make their fair share payments.  Our students worked so hard on showing the purple pride.  We got close to $100 in tips each game.

VP/ Volunteer Coordinator Report

Mike Grantham wasn’t in attendance.  A follow up email will come to pit crew with any further instructions.

Uniform Report – Susie Hummel

Nothing new. Will load up Thursday night.

Hospitality – Ruth Dean

Nothing to report.

Other business

Football team has made the playoffs. Will most likely win and we will send a pep band the day after Thanksgiving, and maybe future playoff games if school will pay the expenses.  Students who are not in town the day after Thanksgiving will not be expected to attend.  Note:  Marching season ends on Saturday, so the band will not be marching.  They will only be playing in the stands.

Next meeting: December 10, 2012

Meeting adjourned approximately 8:20 pm.