Band Booster Minutes

Band Booster Meeting 9/12/11

Meeting Minutes

Meeting began at 7PM.

Approved minutes from prior meeting.

Band Director Update

• Please make sure students are bringing water/Gatorade/snacks on practice days. Practice was tough today, students were not prepared nutritionally.
• Thursday’s football game … Olive Garden is going to donate Thursday’s dinner – pasta and marinara sauce and breadsticks. Kids need to provide drinks … water/Gatorade. No carbonated beverages, please.
• Pep rally Thursday AM – game-day … students need to be here early.
• Thursday is going to be a long day. Please be prepared.
• Students are not allowed to have food or any non-watered beverages in the stands.
• The students get 3^rd quarter off to have food.
• Will get back to school sometime between 10:30pm and 10:45pm.
• Friday – off completely.
• This Wednesday (9/14) – practice is from 3pm to 6pm – not as stated in schedule. This is the only Wednesday practice we have this year.
• Tomorrow (Tuesday, 9/13) is open house. No need to come if you are at the band booster meeting. Will be in TA building if you want to come.
• After this Thursday’s game, next football game is Sept 30 – Eastside.
• October 7 – an additional football game. Added to calendar.
• Good job of having kids at practice thus far, however some students are getting sick. Please do what you need to do to keep them healthy.
• Parent Bus and Hotel for state (November 18/19). Not same hotel as last year. Staying at a Days Inn in Clearwater. Will go down on Friday, rehearse for a couple of hours at a high school. Form is for the bus for both days (40 seats available), and for hotel. Right now, just taking reservations for people who are taking the bus and staying over. $80 per person. Have about 20 rooms (double occupancy). If you want to room with someone specific, let Mr. Pirzer know.

Treasurer report – Suzanne Clark and Susie Hummel

Fair share -

· 18K+ has come in for Fair Share, but it is getting depleted quickly. Have not gotten all the money in from fundraisers yet. Cup fundraiser generated over $3K in cash. Another $75 in fair share due the end of this month … but if you want to pay early, that would be great.

· 2^nd trailer was paid for this summer.

Fundraising – Laura Netardus

Lots of fundraisers going on right now.

October 28 – Chicken dinner fundraiser. Looking for a volunteer (s) to head this up. Non school day. Kids will be practicing for Showcase. This is also the same day as the alumni event.

Wreath fundraiser – money and orders are due in Monday, 10/17. Have the traditional program ($25 per item) as well as the holiday gift program ($35 per item) this year. For the holiday gift program, you are able to order and have the order delivered directly to the recipients. This is different than last year. This makes the deadline earlier. At least $5 per item goes to the students’ fair share accounts. Delivery will take place week of December 2.

Pancake breakfast – this Saturday, 8am-10am. Volunteers need to be there at 7:15am. If your student is working, must wear band shirt and closed toe shoes. Can still use a few more student volunteers. Any checked-out, unreturned tickets will be charged to individual fair share account, so please be sure your student returns any unsold tickets to Mr. Pirzer. People can buy tickets at the door, as well, and there will be a tip jar. Tip jar is distributed amongst the students who work. Laura Netardus suggested buying a bunch of tickets and giving them to friends. They tend to leave good tips!

Gator Concessions – now MUST be 16 or older to be able to work it. 1^st game $832 sales, $54 in tips. $55 per person for each person who worked. Next game – total $797.50. $56 per person who worked. Will actually not divide up the money until the very end so it is fair for everyone. Should work out to no less than $50 per person per game. Games have gone great. Still have openings for this week’s game (and others, as well). If interested, contact Ruth. For this weekend’s game, all volunteers must be “in the system” by Thursday (9/15) – need full name and driver license (or SSN and GHS picture ID).

New possible fundraiser: popcorn bucket - $15 - $5 goes to student’s fair share. More to come on this one.

Volunteer Coordinator Report – Mike Grantham

24 people have volunteered for pit crew. Mike will send an email tomorrow (Tuesday) with specific instructions.

Needs

· A large van/suburban to take the uniforms back to GHS (after game half-time performance) with the uniforms.

· Servers for dinner on Thursday – parent/booster volunteers need to be there at 4:15pm.

Uniforms – Susie Hummel

Thanks to all who helped with uniform alterations. Still waiting for a few (that are being tailored) to come back … please return as soon as possible.

Other – Mr. Pirzer

• Oct 7^th game – hosting a middle school night. Middle school students will play national anthem on the field at pregame, and play in the stands, as well.
• Put together goodie bags for this game. (Ruthie Dean to lead this effort.)

• October 28^th game – GHS band and guard alumni – night before Showcase, and GHS homecoming. Check out Facebook Gainesville Marching Band Alum. Putting out a registration form to come out and play with the students at pregame. $20 – tshirt, chicken dinner, and admission to the game. If alumni need instruments, need to get to Mr. Pirzer to make a reservation.

• End of year trip – once you have paid off fair share, you can apply $ to this 3 day trip to Daytona Beach. This past year, cost was $120 per student. Will likely be similar this year.

Next meeting, Monday, October 10^th.

Meeting adjourned approximately 8:30pm.