GHS BAND BOOSTER MEETING 5/13/2013

Minutes taken by Cindy Mason

Meeting was opened at 7:05.  Minutes from prior meeting were approved.

Band Director Report:

The Band Awards and Senior Recognition will be held on Friday 5/24 at 7:00.  We have 36 seniors graduating!

Graduation is on June 1, 2012.  Friday 5/31 is the first early release day.  There will be a full band practice on that Friday from 1:45 until 2:45 to rehearse the music for graduation.    The trailer will be loaded after practice. 

The underclassmen need to be at the school at 8:00 am sharp.  Please dress nice for the ceremony (Sunday best).  Students will be transported by bus to the O’Connell Center and will arrive at 9:00 am.

Seniors need to be at the O’Connell Center no later than 9:00 am to check in.  They must meet Pirzer at 9:15 am for warm up.  Be aware that parking will be an issue.

Graduation starts at 10:00 am and the students should be back to the band room by 12:00 noon.

Band Camp 1 is June 10^th – 13^th from 4:00 pm until 9:00 pm.

Band Camp 2 is August 3^rd  and August 5^th – 9^th from 9:00 am until 9:00 pm

There are 5 home football games scheduled:  9/5, 9/13, 10/11, 10/24 and 11/7.

We will be doing 4 competitions this year:  10/12 – Showcase @ Santa Fe High School; 10/19 – West Port, 10/26 FBA Districts @ Williston High School and State will be on 11/23 at Tropicana Field.

The practice times for the Pit, Battery, and Guard (P/B/G) on Tuesdays and the Full Marching Band (FMB) on Thursdays have been changed to 5:00 pm until 8:00 pm. (instead of 5:30pm to 8:30pm as it has been in previous years). 

The Indoor Percussion and Guard competition dates are not available yet.

• The Daytona trip is this weekend (5/17-19).  All the students going to Daytona were given an itinerary and a flyer containing information on what is allowed and what is NOT allowed on the trip.  Please read the information and go over it with your student.  The information was discussed in class.  We have 78 students going on the trip.
• Please check your students’ luggage/bags before bringing them to the school.  Please label all bags.   Please do not bring shaving cream or Red Bull.  The bags will be left in the band room in a designated area and will not be allowed to be opened by the student until it is time to have his/her bag checked by a parent/chaperone.  All prescription medications will be written down by the chaperone.  Student will keep their medications with them.  If bringing over the counter medication (ibuprofen, etc), please make sure it is in a sealed (new) container.  All bags will go directly to the trailer after being checked.
• Students are allowed to bring Xbox, Playstation 2 and other electronics.  They are responsible for these items.  Bring at your own risk!
• Please send money for meals (2 Breakfasts – 2 Lunches – 2 Dinners).  There is a restaurant at the hotel.  The students may bring breakfast type food for both mornings and lunch on Saturday.  Students are allowed to bring a cooler with drinks and cold items.  All drinks must be in sealed containers.  No glass please.  Most students try to coordinate what they are bringing in food/drink items with their roommates.
• Friday we will be having dinner at the Food Court at the Volusia Mall.  Saturday we will be going to the Daytona Beach Boardwalk for dinner, where the students will have a variety of restaurants to choose from. We will stop on our way back to Gainesville for lunch on Sunday at the Volusia Mall.
• The buses will be back on Sunday at 3:00 PM.  Parents need to be at GHS at that time to pick up their student.  DO NOT BE LATE!
• Chaperones are needed to ride on bus 2.  Please let Pirzer know if you are able to do this a.s.a.p.
• Drivers need to meet at the Volusia Mall to help chaperone the students.
• Chaperones will be given a schedule with their duties when we arrive in Daytona.

Volunteer Coordinator Report:

Frank Mason will be sending out an email to parents regarding volunteering at Band Camp 1.

Treasurer Report:

We have $3500 in the bank.  The money from Gator Nationals has not come in yet.  We still have other expenses to be paid.

Fundraising Report:

• The Spring Concert Basket fundraiser went very well.  Thank you to all who donated and participated.  We raised $909.
• The Zaxby’s Family night that was held on 4/22 went well also.  We raised $212.  We will be doing a Family night in at the Main Street Zaxby’s again in June and July.  An email will be sent with the final details.
• A report on our H R Block tax program was also given.  The band received a check for 800 dollars.
• We will be hosting a Family Night at Texas Roadhouse this month.  An email will go out, as soon as the date is finalized.
• The Domino’s Pizza Cards are still available.  The cost is $10 and $9 goes to fairshare.  Please see Mr. Pirzer if you are interested.
• Cindy Mason is still collecting aluminum cans. We have made $30 so far and have collected more cans to be cashed in.  If you have any to donate, please contact her at suncyn@cox.net.
• We will be holding “Hat Drop” Fundraisers over the summer at various stores around Gainesville.  Each section will be asked to set up tables at local businesses (Publix, etc) to ask for donations for the band.  Details will be given to our new section leaders, captains and Drum Majors.

Uniform Report:

Thank you Sharon Sailor for volunteering to be the uniform co-chair and work with Susie Hummel. 

Hospitality:

• Awards night and Senior Recognition will be held on Friday, May 24^th at 7:00 pm.  Lea Musselwhite is looking for volunteers to help put together the senior gifts after school on Wednesday 5/15 and Thursday 5/16 (if needed) at 3:30 pm.  She has also asked for donations of candy and small items to go in the senior gift bags.  (36 seniors)
• Lea has purchased 4 purple linen table cloths to be used for any band functions.    If anyone needs to use them, please contact her at lea_musselwhite@casjax.com

Other:

Board Nominations:

Frank Mason reported that the Board met two months ago and discussed potential board members and officers.  The By Laws allow for 9 members and board recommended the flowing slate of Board members:

• President – Lea Musselwhite
• Vice President – Julie Tricky
• Secretary – Amy Wagner
• Treasurer – Susie Hummel
• Co-Treasurer – Marlene Thomas
• Bill Pirzer
• Mary Ann Sickon
• Frank Mason
• Amy Palmer

Frank Mason called for a vote and the slate was approved unanimously.

The meeting was adjourned.