Band Booster Meeting Minutes - 4/23/12

Meeting began at 7:05PM.

Approved minutes of March meeting.

Band Director Update

• Thanks to all for support during Mason’s time.   Very important for the kids to see the unity of our band.  Please continue the support.
• Spring Concert next Tuesday, May 1^st, concert band, percussion ensemble, symphonic band.  Kids need to be here at 6:15.
• State is Thursday, May 3^rd.  There are still 4 or 5 seats on the bus available if any parents would like to go.  Concert band will attend, as well, so they can observe.  Symphonic band performs at 4pm.  Excused all day.  Symphonic band will rehearse during 1^st period.  Concert band will head over during 2^nd period.  The goal is to depart by 10am, go to Governor’s Mall for lunch, then head over to FSU.  If you are driving, give yourself plenty of time to park.  We play at 4, back to Gainesville between 7 and 8.  Will not stop to eat on the way back.  No charge for state, unless you have to pay to park.
• May 14 - 17 – symphonic band auditions – part of final exam – seniors are exempt . Other half of final exam is showing upf for graduation
• Section Leader Auditions – 5/7 to 5/11 – some may have to miss due to testing.  That is OK, just make sure to let Mr. Pirzer know.
• May 8, 22, 29  5:30 to 7:30 – Drum line and Pit auditions
• April 23 – April 27 Color Guard Auditions

Band Camp

• Band camp 1 – June 11 - 14
• Band camp 2 – Aug 4, and Aug 6-10^th

Daytona Trip – May 18, 4pm – May 20, 3pm

• Parents and kids need to get $$ in now.
• Info packets will go out after State.
• This year, on Saturday night, going to load up busses and take to Main St. Pier boardwalk.  Lots of restaurants/ shops/ etc.
• Holiday Inn Resort on South Atlantic Ave.
• Not accepting any more chaperones at this time.

Awards night Friday, May 25^th.

• Dallas Brass – Friday, April 26, 2013 (tentatively)
• They will come in during school day and do a clinic with our students.  Then they will put on a 2-2.5 hour concert open to others, as well.  Cost to get them here is $8000.  Need to find sponsors.

Treasurer’s report  

• We have $$ in the bank account.  Paid most bills, will pay Daytona soon.
• We have not received the NHRA $$ from Gatornationals, but monies to individual student accounts were already applied so we could determine balances still remaining owed for Daytona.

Fundraising

• Cookie dough will be delivered this Wednesday, April 25.  Susie Hummel will be there to manage the distribution process.
• Gift Baskets – if you would like to donate, please let Laura Netardus know.  The concert is on Tuesday, so we need to get everything in for this Friday.

VP/ Volunteer Coordinator Report

• No big events coming up.  Will need to do some work on the “Johnny” trailer over the summer.   Will be sending some info out about band camp 1, so stay tuned.
• Chaperones for beach … will work on a schedule for when each person is on-duty.

Uniform Report

• Mr. P. showed a prototype of the 2012/2013 marching band uniform.

Other business

The Board met last month and amended bylaws to change officer terms to include two additional 1 year terms, in addition to the first 2 year term, should the officer want to extend.  Each extension would require board approval.

Also, named the slate of officers and board members for the 2012/2013 fiscal year, as follows

2012/2013 – Officers and Board Members

1. President – Frank Mason (2^nd year of 2^nd term)
2. Vice President – Name withheld on minutes pending the “ask” and acceptance (1^st year of 1^st term) 
3. Co-Treasurer – Susie Hummel (2^nd year of 1^st term) and
4. Co-Treasurer - Marlene Thomas (1^st year of 1^st term)
5. Secretary – Carolyn Lukert (1^st year of 2^nd term)
6. Amy Palmer
7. Mike Grantham
8. Bill Pirzer
9. Mary Ann Sickon

Also clarified that committees are appointed by President, and while the committee leaders aren’t official board members, they play an important role in the band booster organization.  So far, the committee leaders are as follows:

• Fundraising – Cindy Mason
• Uniforms – Marlene Thomas
• Volunteer Coordinator – Mike Grantham

Additional committees currently exist and leaders will be formally appointed, as well.

Called for a vote, all approved.

Awards night – Ruthie Dean normally orders food, then people also donate food, so there are lots of leftovers.  This year, we will not order food.  We will ask for donations of $$ and food.  Donations will go towards the cake.

Next meeting: May 14, 2012

Meeting adjourned approximately 8:02 pm.